What if we use Maximo for inventory but do purchasing or invoicing in SAP or Oracle

P2Insight Resources Hub

Blogs, calculators, glossary terms, and videos designed to support better decisions across Maximo and MRO supply chains

Picture of P2Insight winning MaximoWorld Award for Best MRO Supply Chain Solution

P2Insight Wins Best Maximo MRO Spare Parts Management Solution at MaximoWorld

P2Insight wins the MaximoWorld Award for Best MRO Supply Chain Solution, recognized for excellence in Maximo spare parts management and supply chain optimization.

5 days ago2 min read

When governance is missing especially around PunchOut for Maximo, organizations buy externally while stock already exists.

Why PunchOut Alone Is Not Enough for MRO Procurement in Maximo

Understand the limitations of PunchOut for Maximo and why structured requisition governance is essential for complete MRO procurement optimization.

7 days ago4 min read

Integrated Order Management: The Key to Efficiency in IBM Maximo

Order Management Fundamentals: The Backbone of Smooth Operations Order management is the heart of any maintenance, repair, and operations (MRO) workflow. It ensures that the right parts, tools, and services reach the right place at the right time. Without it, delays pile up, costs skyrocket, and productivity tanks. Key Components of IBM Maximo Order Management Here’s what you need to know about order management fundamentals: Order Creation: This is where it all starts. A mai

Jan 144 min read

How cXML SCM Vendor Integrations for Maximo Unlocks Faster Procurement, Lower Costs, and Better Vendor Relationships

In modern MRO environments, supply chain speed and accuracy directly affect asset reliability. When vendor communication is slow or manual, downtime increases and procurement costs escalate. Organizations running IBM Maximo must ensure their supply chain systems are electronically connected to suppliers. cXML SCM vendor integrations for Maximo provide the infrastructure required to automate procurement, eliminate manual data entry, and improve visibility across the entire pro

Jan 143 min read

Strategic Supply Chain Solutions for Modern Businesses

In today’s fast-paced world, supply chains must be sharp, agile, and efficient. If you’re managing assets with IBM Maximo, you know how critical it is to keep your maintenance, repair, and operations (MRO) supply chain running like clockwork. No delays. No surprises. Just smooth, reliable flow. That’s where smart strategies come in. Ready to transform your supply chain? Let’s dive in! Unlocking the Power of Supply Chain Solutions Supply chain solutions are not just buzzwords.

Jan 133 min read

MaximoWorld 2025: A Celebration of Asset Management Excellence

Our team joined MaximoWorld 2025 in Phoenix to connect with the community, share insights, and celebrate milestones in asset reliability and supply chain management. MaximoWorld 2025 was an unforgettable experience! Held in Phoenix and Scottsdale, it brought together asset management leaders from various industries. From customer presentations to hands-on demos, the event showcased the best of Maximo’s future. Our MSCM User Group meeting saw over 70 registrants and attendees—

Sep 15, 20252 min read

PunchOut Calculator

Calculate potential savings and efficiency gains from PunchOut catalog shopping in Maximo.

Try Calculator

EzReq Calculator

Estimate requisition time savings using a simplified Maximo requesting experience.

Try Calculator

Quick Quote Calculator

Estimate time and cost savings from faster vendor quoting directly from requisitions.

Try Calculator

Stores Kiosk Calculator

Calculate labor savings & process improvements from self service storeroom kiosks.

Try Calculator

Automated Price Update Calculator

Calculate the savings from eliminating manual price corrections in your replenishment process.

Try Calculator

Maximo

Enterprise asset management system for maintenance inventory procurement operations

Procure to Pay

End to end process from requisition through payment

Inventory Management

Tracking controlling spare parts availability stock levels

Storeroom Management

Operating locations where MRO materials stored issued

Catalog Management

Maintaining approved item catalogs for compliant purchasing

Item Standardization

Reducing duplicate items improving purchasing efficiency accuracy

PunchOut Shopping

Guided vendor shopping with contracts pricing applied

EzReq

Modern Maximo interface simplifying requisition creation process

Requisition Automation

Automatically populating vendor pricing sourcing data

RFx

General term for sourcing quotation requests

Vendor Portal

Supplier interface for orders quotes invoices

Vendor Integration

Electronic connectivity between Maximo suppliers

cXML Framework

Architecture supporting scalable repeatable supplier integrations

Receiving

Verifying delivery quantity condition in Maximo

Invoice Automation

Electronic processing of supplier invoices efficiently

Scan & Go

Issuing materials using barcode or QR scanning

MRO Supply Chain

Managing materials purchasing storage distribution supporting asset maintenance

P2P Automation

Technology automating procure to pay workflows approvals

Inventory Optimization

Balancing service levels demand inventory carrying costs

Open Storeroom

Self service storeroom allowing technicians issue materials

Vendor Catalog

Supplier maintained catalog with pricing availability data

PunchOut

Shopping supplier websites maintaining Maximo procurement control

Guided Buying

Purchasing experience directing users to approved items

Material Request

Request issuing inventory items directly from stock

Sourcing

Identifying selecting suppliers to meet operational requirements

Quick Quote

Fast vendor quoting directly from requisitions

Procurement Portal

Central platform for buyer supplier collaboration

cXML

Standard XML format for procurement document exchange

P2P Integration

Linking procurement systems across procure pay lifecycle

ASN

Advance notice of shipment sent by vendors

Stores Kiosk

Self service system issuing parts without staff

After Hours

Allowing material access outside staffed operating hours

Maintenance Operations

Parts tools services required to keep equipment operating

P2P Optimization

Improving procurement efficiency cost control visibility

Mobile Inventory

Managing inventory using mobile devices at work

Satellite Storeroom

Decentralized storerooms located near maintenance work areas

Item Master

Centralized material records with descriptions specifications units

PunchOut Catalog

Real time supplier catalog accessed directly from Maximo

Purchase Requisition

Formal request in Maximo to acquire materials

Inventory Search

Finding available items across storerooms quickly efficiently

RFQ

Request sent to vendors for pricing quotes

Line Awarding

Awarding requisition lines to multiple vendors

Order Hub

System connecting Maximo to suppliers for orders

cXML Integration

Connecting Maximo with supplier systems using cXML

Logistics

Movement of materials from suppliers to job sites

Three Way Match

Matching purchase order receipt invoice before payment

Self Service

Unstaffed storeroom improving access availability efficiency

Storeroom Automation

Using technology to automate material issuing processes

Frequently asked questions

General

Many organizations use IBM Maximo for inventory and maintenance while handling purchasing or invoicing in systems like SAP (https://www.sap.com/canada/products/spend-management/procure-to-pay.html)or Oracle.(https://www.oracle.com/scm/maintenance/) In these environments, Maximo is still the system of record for material requests, inventory issues, and maintenance execution. Our solutions support the entire procure to pay process across systems. If inventory is managed in Maximo, we extend Maximo with PunchOut,(https://www.p2insight.com/punchout-catalog-shopping-for-maximo) EzReq,(https://www.p2insight.com/ezreq-requisitioning-for-maximo) and Stores Kiosk (https://www.p2insight.com/stores-kiosk-for-maximo)to simplify requisitions, guided buying, and self service issuing. We also optimize integrations between Maximo and purchasing or invoicing systems to ensure requisitions, pricing, and orders flow accurately and efficiently between platforms. This approach improves data quality at the source, reduces downstream rework in SAP or Oracle, and ensures each system is used for what it does best without replacing existing processes.